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Executive Assistant (PA)
TPL IKEPatras, Western Greece, GR7 ημέρες πριν
Τύπος θέσης
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Περιγραφή θέσηςStay informed about relevant EU programs, initiatives, and updates that may impact the organization or the CEO's responsibilities. Assist in researching and compiling information related to EU programs, providing summaries and recommendations as needed. Coordinate the CEO's participation in EU-related events, meetings, and conferences. Coordinating meetings and events. Reminding the individual of upcoming commitments. Managing email correspondence. Drafting and responding to emails on behalf of the individual. Screening and prioritizing communication. Making travel arrangements (flights, hotels, transportation). Creating itineraries for business trips or vacations. Handling paperwork and document organization. Data entry and record-keeping. Managing files and documents. Conducting research on various topics. Compiling information for decision-making. Running errands such as grocery shopping, dry cleaning, etc. Coordinating household tasks. Proactively manage office supplies, ensuring the office is well-stocked with necessary materials. Work closely with vendors to order office supplies and equipment as required. Maintain an organized inventory system and track expenses related to office supplies. Prepare and distribute meeting agendas, documents, and relevant materials in advance. Coordinate logistics for meetings, including scheduling, room setup, and catering arrangements. Attend meetings as required, take accurate minutes, and follow up on action items. Assisting with work-related tasks and projects. Preparing presentations or reports Proven experience as an executive assistant or personal assistant to top-level management. Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills, with a high level of professionalism. Discretion and the ability to handle confidential information with sensitivity. Bachelor's degree in business administration, management, or a related field is preferred. Previous experience in a similar role supporting high-level executives. Knowledge of EU programs and policies is an advantage.
We are seeking a highly organized and proactive individual to serve as a Personal Assistant to the CEO. The successful candidate will play a crucial role in supporting the CEO in various administrative and organizational tasks. This position requires a high level of discretion, attention to detail, and the ability to handle a wide range of responsibilities. The ideal candidate will be resourceful, self-motivated, and capable of managing multiple tasks simultaneously.
1) Task Follow-ups :
- Efficiently manage the CEO's daily schedule, ensuring all tasks and deadlines are met.
- Prioritize and follow up on action items, ensuring timely completion.
- Act as a liaison between the CEO and other team members, ensuring effective communication and task execution.
2) EU Programs :
3) Organizing and managing appointments.
4) Email and Communication :
5) Travel Planning :
6) Administrative Support :
7) Research :
8) Personal Errands :
9) Office Supplies Management :
10) Meeting Preparation :
11) Professional Support :
It's important to note that the role of a personal assistant can be highly dynamic and tailored to the specific needs of the individual they are assisting. Flexibility, discretion, and strong organizational skills are typically key attributes for a successful personal assistant.
Requirements
Qualifications :
Education and Experience :
This is an excellent opportunity for a dynamic individual to contribute to the success of our organization by providing essential support to the CEO. If you are an organized and detail-oriented professional with the ability to thrive in a fast-paced environment, we encourage you to apply.