|Energy Trading| Shipping Documents Specialist

Context & Environment

Are you looking to join a fast paced international trading environment ? As part of the Trading Operations and Logistics department, the Trading Operations Technical and Services ( OTS ) division is looking for a motivated Shipping Documents Specialist to join its global team.

TotalEnergies operates a global trading ecosystem covering the full spectrum of commodities essential to the Company's multi-energy strategy: crude oil and refined products including biofuels, natural gas, LNG, and power.

Our trading activities, span physical and paper markets worldwide supported by multidisciplinary teams based in Geneva, Paris, Houston, Dubai, Singapore and Athens.

Our brand-new Athens affiliate is becoming a strategic Competence Center, designed to reinforce our operational capabilities across these commodities.

Athens also offers a uniquely strong maritime ecosystem, making it an ideal location to further consolidate and expand our shipping expertise across global routes.

This new office will play a central role in supporting trading activities and delivering safe, efficient and high-quality trade execution with physical and financial flows.

We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.

Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.

We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

As a Shipping Documents Specialist , you will play a key role in the integrity and fluidity of our physical trading operations. You will ensure that every original shipping document - especially Bills of Lading - is compliant, accurate, traceable, and delivered on time to our counterparties and banking partners.
Your work will directly support deal execution, risk mitigation, and operational excellence.

Activities

Ensure accuracy of incoming shipping documents

• Review original Bills of Lading and all shipping/customs documents received from sellers.
• Verify full compliance with contracts, documentary instructions, and Letters of Credit (when applicable).
• Request amendments in case of discrepancies and proactively follow up on missing documentation.
• Support operators with country specific documentary requirements (Nigeria, Algeria, Turkey , USA, Egypt, etc.).

Manage outgoing original documentation

• Prepare complete and compliant documentary remittances based on contract terms, buyer instructions, Letters of Credit(L/C), and Letters of Indemnity.
• Liaise with internal and external stakeholders to clarify any unclear or missing information.
• Work hand in hand with the Credit Department on L/C presentations.

Maintain robust archiving and traceability

• Archive maritime files kept by the Trading & Shipping Department.
• Retrieve and track files requested by internal teams.
• Record incoming courrier and distribute documents to relevant departments.
• Scan, file, and organize key trading documentation when required.

You will evolve in a dynamic and multicultural trading ecosystem , interacting daily with:

• Internally: Trading Operators, Credit, Legal, Shipping, Contracts, Group affiliates.
• Externally: Sellers, buyers, terminals, insurers, documentary agents, banks, shipping agents, customs agents, inspectors, and more.

Candidate Profile

• Bachelor's degree or 2-4 years of professional experience .
• You have a strong command of English (spoken and written).French is a plus.
• You are recognized as highly organized, detail oriented , proactive, and able to manage shifting priorities with agility.
• You show excellent communication skills and have a collaborative mindset.

• You have a good understanding of INCOTERMS and solid command of Microsoft Office .
• You are comfortable with digital tools and IT systems.

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Joining TotalEnergies means committing to the energy transition and helping provide energy that is more affordable, more available, and more sustainable for as many people as possible. You will grow within an international multi-energy company where every talent matters. You will contribute to ambitious projects and deliver concrete solutions to today's energy challenges.

Throughout your career, you will benefit from a wide variety of assignments and tailored learning opportunities. You will fully develop your potential in an environment that fosters innovation and excellence. Join committed and collaborative teams where success is built together.

We place respect and employee well-being at the heart of our performance. That is why TotalEnergies values diversity and promotes equal opportunities for all.