Contract Support Officer

At Quento Technologies S.A., the ICT arm of the Qualco Group, we deliver comprehensive and innovative solutions across AI, Digital Engineering, Cloud, and Cybersecurity, helping businesses accelerate digital transformation. With a presence in Greece, Luxembourg, and Belgium, and backed by the expertise of the Qualco Group, we combine deep technical knowledge with strategic partnerships to support business growth.

At Quento Technologies S.A. we empower our people to innovate and lead in delivering transformative ICT solutions to our clients worldwide. Quento Technologies S.A. seeks a highly motivated and experienced Contract Support Officer in the INTL Orgs SDO Department plays a critical role in ensuring the efficient management of contracts for international organizations. This position involves supporting the contract lifecycle, ensuring compliance with terms and conditions, and facilitating smooth communication between internal teams, clients, and stakeholders.

Your responsibilities will entail:

• Ensure the efficient management of contracts for international organizations;
• Supports the assigned PM/PgM to all contractual aspects of the contracts;
• Assist in drafting, reviewing, and maintaining contracts, agreements, amendments, and associated documentation;
• Monitor key contractual deadlines, deliverables, and compliance requirements, ensuring alignment with contractual terms;
• Maintain accurate and up-to-date records of contracts within the contract management system;
• Support the preparation of reports on contract performance, KPIs, and SLAs for internal and client stakeholders;
• Manage the onboarding process of new partners into the implementation team (drafting and signing of subcontracts, collecting relevant hiring documents, coordinating of the employment commencement);
• Maintain contract folders and documentation and ensure consistency of the information;
• Manage the invoicing process to all parties (customer, partners, subcontractors, etc.);
• Manage admin requests within a contract (e.g. travel requests, access requests, etc.);
• Collect data used for the financial management (e.g. timesheets, consumption forecasts, expenses);
• Support the financial management of contracts (revenues and costs);
• Communicate contractual information to all contract stakeholders;
• Contribute to the development and optimization of contract management processes within the INTL Orgs SDO department;
• Suggest enhancements to tools and workflows for more efficient contract administration;
• Ensuring that all activities and duties are carried out in full compliance with regulatory requirements and supporting the continued implementation of the Group Anti-Bribery and Corruption Policy.

Requirements

• University degree in a relevant field (e.g., Computer Science, Information Technology or Business Administration.);
• 0-3 years of experience in a similar position;
• Excellent knowledge of English language (written and verbal);
• Excellent organizational and time management skills, with the ability to handle multiple priorities;
• Strong communication and interpersonal skills;
• Autonomy & reliability in the daily activities;
• Flexibility, agility and the ability to respond effectively to changing environments;
• Attention to detail and problem-solving skills to address contract-related issues;
• Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint);
• Working knowledge of collaboration platforms (e.g. MS Teams);
• Experience working with international organizations will be a plus.

Benefits

Your Life @ Qualco Group
On top of challenging work environment, we are offering:

💸 Competitive compensation, ticket restaurant card, and annual bonus programs
💻 Cutting-edge IT equipment, mobile and data plan
🏢 Modern facilities, free coffee and beverages, indoor parking, and company bus
👨⚕ Private health insurance, onsite occupational doctor, and workplace counselor
🏝️ Flexible working model, hybrid benefits & home equipment benefits
🤸♂️ Onsite gym, wellness facilities, and ping pong room
💡 Career and talent development tools
🎓 Mentoring, coaching, personalized annual learning and development plan
🌱 Employee referral bonus, regular wellbeing, ESG and volunteering activities

Your race, gender identity and expression, age ethnicity or disability make no difference in Quento Technologies S.A. We want to attract, develop, promote, and retain the best people based only on their ability and behavior.

Disclaimer: Quento Technologies S.A. collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. For more details on the processing of your personal data during the Recruitment procedure, please be informed in the Recruitment Notice - QUALCO Group, before the submission of your application.