Our Recruitment team- Hiring Solutions, in partnership with Seaborne Shipbrokers SA, is
seeking a talented Executive Assistant to join a dynamic and innovative team.
We are seeking an Executive Assistant who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Key Performance Areas:
Provide comprehensive administrative and office support to ensure smooth daily operations
Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team
Liaise with suppliers, clients, and other external parties to address and resolve routine issues
Proactively follow up on outstanding matters to ensure prompt resolution
Prepare and organize documents as needed, maintaining accuracy and accessibility
Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries
Plan and coordinate events, conferences, and meetings, ensuring all logistics are in place
Handle sensitive information with professionalism and uphold strict confidentiality
Oversee expense reports, invoices, and budgets for the executive’s office
Undertake additional administrative tasks or projects as required
Skills and Qualifications
Minimum 7 years previous experience in a similar role
Exceptional organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
Ability to prioritize and multitask in a fast-paced environment
Strong proficiency in English, with excellent written and verbal communication skills
Executive Assistant • Voula, Greece
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